AAP Policies

Accommodating Students with Disabilities

Johns Hopkins is committed to providing reasonable and appropriate accommodations to students with disabilities. Students taking AAP courses who need accommodations should request disability accommodations at least four weeks prior to the start of classes. The Director of Faculty and Student Services will contact the faculty member once the administrative process is complete to discuss the necessary accommodations in further detail.

Course Guests, Observers, or Viewers (not contributing to the learning of the current class)

Students‘ course information is protected by FERPA, so instructors inviting guests must be compliant with AAP and federal policy.

Course guests, observers, and viewers are defined as JHU-contracted individuals who are not contributing to the student learning in the current course. (Please see Guest Speakers and Lecturers for guests who are contributing to student learning). The individual must have an active contract with JHU and JHED credentials. The instructor or PD can request access to the content of the course, not student tools or information. The instructor or PD must warrant the course content (e.g. lessons, welcome, and syllabus) do not contain any student information prior to access being given due to FERPA considerations. Please submit an online guest access form to process this request.

Important Note: Any individual not currently contracted by JHU (including a future hire) is not permitted into AAP courses as a course guest. Please work with HR and the registrar to hire the individual. After the proper credentials have been obtained then access to the course can be granted.

Guest Speaker or Lecturer

Students‘ course information is protected by FERPA, so instructors inviting guest speakers must be compliant with AAP and federal policy.

Guest speakers or lecturers are individuals invited by the instructor to contribute to the learning of the current class. AAP allows guest speakers to access the course based on the below requirements and FERPA. Instructors and program directors are able to request guest speaker access using the guest access form. We recommend contacting our technical support for online access questions and the AAP registrar with any policy questions.

Below are common scenarios and rules for online guest access:

Type: Pre-recorded interview or presentation
Access to the Blackboard Course: No online guest access needed.
Next Steps: Work with the AAP Multimedia specialist to share the presentation with students.

Type: Adobe Connect (optional) synchronous session
Access to the Blackboard Course: No online guest access needed for Blackboard. Use the default guest access within Adobe Connect.
Next Steps: The guest speaker can access the instructor‘s Adobe Connect room as a guest. A post can be made in the classroom regarding the session (which can be recommended but not required) informing the students of the nature of the session and that a guest lecturer will be present and able to see the names of the attendees. A recording of the session can be provided for those students who did not wish to or were not able to attend.

Type: Guest involvement in the Discussion Board or other course tool
Access to the Blackboard Course: Submit a guest access form to obtain access to the discussion board while having limited access to additional information (e.g. student grades or the ability to alter your course materials). To protect you and your students, the guest lecturers will be given a role with the proper permissions (e.g. “student” or “guest”).
Next Steps:  To comply with FERPA and protect student information, the course must note within the syllabus that there will be guest speakers accessing the class and students must agree to a waiver.  In the syllabus and the impacted lesson an appropriate waiver would be:

“There will be a guest lecturer this week.  The guest lecturer will have access to our class discussion boards and the content contained within in order to interact with the students and answer your questions.  The guest lecturer will have limited access to the course and will not be able to access or view your grades.  If any student has an objection to the guest‘s access please contact the instructor immediately.”

Type: Guest previewing content of the course to prepare for session
Access to the Blackboard Course: Submit a guest access form to obtain access to the specific areas of the course needed. This access request will ensure that the guest does not have access to additional information (e.g. student grades or the ability to alter your course materials). To protect you and your students, the guest lecturers will be given a role with the proper permissions (e.g. “student” or “guest”).
Next Steps: Submit the guest access form. If the guest will need access to the discussions or other tools, a note in the syllabus and a waiver for each student is needed to comply with FERPA and protect student information. In the syllabus and the impacted lesson an appropriate waiver would be:

“There will be a guest lecturer this week.  The guest lecturer will have access to our class discussion boards and the content contained within in order to interact with the students and answer your questions.  The guest lecturer will have limited access to the course and will not be able to access or view your grades.  If any student has an objection to the guest‘s access please contact the instructor immediately.”

Guidelines Regarding Technical Issues During Online Assessments

In the event that there is a technical problem during an assessment in the course management system, please use the Guidelines on Technical Issues During Online Assessments to help ensure the issue has been clearly communicated by all concerned parties and that appropriate action will be taken.

Copyright Policy

All course material are the property of JHU and are to be used for the student’s individual academic purpose only. Any dissemination, copying, reproducing, modification, displaying, or transmitting of any course material content for any other purpose is prohibited, will be considered misconduct under the JHU Copyright Compliance Policy, and may be cause for disciplinary action. In addition, encouraging academic dishonesty or cheating by distributing information about course materials or assignments which would give an unfair advantage to others may violate AAP‘s Code of Conduct  and the University‘s Student Conduct Code. Specifically, recordings, course materials, and lecture notes may not be exchanged or distributed for commercial purposes, for compensation, or for any purpose other than use by students enrolled in the class. Other distributions of such materials by students may be deemed to violate the above University policies and be subject to disciplinary action.

Title IX

Confidentiality and Mandatory Reporting

As an instructor, one of my responsibilities is to help create a safe and inclusive learning environment on our campus. I also have mandatory reporting responsibilities related to my role as a Responsible Employee under the Sexual Misconduct Policy & Procedures (which prohibits sexual harassment, sexual assault, relationship violence and stalking), as well as the General Anti-Harassment Policy (which prohibits all types of protected status based discrimination and harassment). It is my goal that you feel able to share information related to your life experiences in classroom discussions, in your written work, and in our one-on-one meetings. I will seek to keep information you share private to the greatest extent possible. However, I am required to share information that I learn of regarding sexual misconduct, as well as protected status based harassment and discrimination, with the Office of Institutional Equity (OIE). For a list of individuals/offices who can speak with you confidentially, please see Appendix B of the JHU Sexual Misconduct Policies and Laws.

For more information on both policies mentioned above, please see: JHU Relevant Policies, Codes, Statements and Principles. Please also note that certain faculty and other University community members also have a duty as a designated Campus Safety Authority under the Clery Act to notify campus security of certain crimes, as well as a duty under State law and University policy to report suspected child abuse and/or neglect.

AAP Online Course Access Policy

According to AAP policy, students have one full semester after the end of the semester in which they take an online course to retrieve their own student-generated work and to access course materials. The University‘s policy on the use of Intellectual Property applies in all cases where students access online classes after a semester has already ended. Additionally, individual instructors or University administration have the option to make courses available for longer or shorter periods of time.