Adobe Connect Videos

Johns Hopkins University is transitioning from Adobe Connect to Zoom as the standard web conferencing platform.

The use of Adobe Connect will be phased out at the end of the Spring 2019 term. AAP will move to Zoom for all web conferencing needs at that time. Please view the Adobe Connect page for more information on how to migrate your recordings from Adobe Connect to Panopto.


Adobe Connect Basic Functions

Adobe Connect is a collaboration tool that includes video conferencing, application sharing, live polling, chat, whiteboards, and presentations. You can use your desktop to host live, synchronous interactions with small or large groups.

Using Adobe Connect, you and other attendees can join a live, on-line session from anywhere in the world, as long as you have a browser, Flash Player plug-in, and an Internet connection. A meeting can have as few as two or as many as several hundred attendees.  Sessions can also be recorded for future viewing.

How It’s Used

Adobe Connect can be used to host online office hours, review sessions, guest speakers, and student presentations.

Pat Cummings, Director, Center for Biotechnology Education,  uses Adobe Connect to hold live review sessions before the midterm and final exams for his online students.  Dr. Cummings delivers slide presentations through the tool, emphasizing the unit’s key concepts and reviewing the course learning objectives. Students can then use Adobe Connect’s texting capabilities to ask questions.  The entire review session can be recorded for students who aren’t able to attend in real time.

“The best thing about the Adobe Connect review sessions was having students actually hear me.  In online courses, hearing the faculty makes a more powerful connection with the students, because students typically are required to read text to capture most of the content.  I had several students email me to thank me for the review sessions; they found them very helpful in preparing for their exams.”

–Dr. Pat Cummings, Biotechnology

Frequently Asked Questions

Adobe Connect Meeting Overview Video

Adobe Connect

Create a Meeting Room in Adobe Connect

Creating A Room in Adobe Connect Video

Adobe Connect is a web collaboration tool that provides you with a virtual meeting/classroom environment for sharing your presentations, images, and desktop applications with remote participants.  Students and instructors with a JHED ID can create and use Adobe Connect Meeting rooms.  The room is yours until you delete it so it can be used for multiple terms.

  1. Go to connect.johnshopkins.edu
  2. Sign in using your JHED ID
  3. Choose Create New → Meeting
    Location of the "Create New Meeting" button
  4. Give your meeting room a name which is not specific to one course or one term. The room is yours until you delete it so it can be used for multiple terms.
    An image of the Name Meeting page. Remember to create a meaningful URL.
  5. Create a custom URL which is easy to remember and search such as YOURLASTNAME_Office Hours.
  6. The summary field is optional.
  7. There is no need to enter information for start time, duration template, or language.  Leave the default values.
    The default time, duration, template and language settings.
  8. Change the Access setting to Anyone who has URL can enter room.
    Set your access to "anyone who has the URAL for the meeting can enter the room".
  9. Leave audio conference settings as default.  If this changes, you can edit this information later.
    There is no neet to change the audio conference settings,
  10. Hit NEXT
  11. There is no need to choose users and groups.  Because we have set the room to allow all with URL to enter the room once the room owner opens it, students and colleagues will be able to join your meeting.
    Though you will be given the option to invite specific users, there is no need to do so.
  12. Choose NEXT
  13. There is no need to send invitations immediately.  You can just share your room URL in your email to students or colleagues.
    You will be prompted to send invitations to people, but because you have set the room to be available via URL, this is unnecessary.
  14. Choose FINISH
  15. Your URL will appear in the meeting information. Share this URL with students or colleagues in your course announcements, About Your Instructor office location, and other places.

Your URL will be in your meeting information.

Adobe Connect Settings

Adobe Connect Settings

Adobe Connect Meeting Roles

Host

Hosts can set up a meeting, invite guests, add content to the library, share content, and add or edit layouts in a meeting room. They can promote other participants to the role of meeting room host or presenter, or give enhanced permissions to a participant without promoting the participant. Hosts can start, stop, join, and leave audio conferences. They can also start and stop broadcasting audio into a meeting room. Hosts are able to create and manage small group breakout rooms within a meeting. They can also perform all the tasks that a presenter or participant can.

Presenter

Presenters can share content already loaded into the meeting room from the library. They can share content from their computer. Shared content includes Adobe Presenter presentations (PPT or PPTX files), Flash application files (SWF files), images (JPEG files), Adobe PDF files, MP3 files, and FLV files. They can share their screen with all attendees, chat, and broadcast live audio and video. Presenters can mute audio broadcasts on their computers.

Participant

Registered participants can view the content that the presenter is sharing, hear, and see the presenter‘s audio and video broadcast, and use text chat. Participants can mute audio broadcasts on their computers.

Adobe Connect Layouts

Layouts are different templates that can be used during your meetings. When you create your meeting room, you will have 3 standard layouts. Most instructors will use the standard Sharing layout, but you do have the ability to create new layouts for your meeting room.

Layouts in Adobe Connect Video

Create Layouts

  1. Choose Layouts > Create New Layout
    Location of the Create Layout button
  2. You will have the option to choose if you want to create a
    • blank layout: blank screen with no pods
    • duplicate of an existing layout: contains all of the same pods from the original layout selected Create a New Layout Popup
  3. Enter the name of your new layout.
  4. Click the Ok button to create your new layout. Create new Layout Popup: Name
  5. Now that your new layout has been created, you can now customize the pods on that layout.
Adobe Connect Pods

Pods are little windows for different types of activity in your room. You can close them, add them, resize and position them anywhere in your room.

Add/Show a Pod

Adobe Connect Working with Pods Video

  1. In the menu bar, select Pods and select the name of a pod.
  2. From the pod submenu, select New [pod name] Pod or select a Pod that you have already created.

The Pod contextual menu, with "Hide" outlined in red.

Hide a Pod

  • To hide a pod from your layout, click the menu icon in the upper-right corner of the pod, and choose Hide.

Move and Resize Pods

  • To move a pod, click in the title bar of the pod and drag it to the new location within the layout.
  • To resize a pod, click and drag from any of the corners of the pod.[/3)AccordionText]

Pod Types

The Share Pod

Adobe Connect Share Pod Video

The Share pod controls let hosts and presenters share content in various ways. You can maximize the pod to make contents large. When you share content, attendees see your pointer move in the Share pod window. All activities you perform in a shared window, application, or document are visible to attendees.

Share your Screen Click the Share button at the bottom of the Start Screen Sharing window to begin sharing.

Share a Document As a host or presenter, you can share documents that have been uploaded to the Content library, or share documents directly from your computer. Sharing documents from the Content library has the following advantages over sharing your screen: Better viewing experience for participants. Lower bandwidth requirement for presenters and participants. More navigation options with the Adobe Presenter sidebar. Pre-loading and organizing documents in the meeting room. Easier presentation when multiple presenters are involved.

Share a Whiteboard A host or presenter can use a whiteboard to create collaborative text, drawings, and annotations in a meeting. To enable participants to draw on the whiteboard, click on the pod menu and select Enable Participants to draw.
The Whiteboarrd menu

Notes Pod

Adobe Connect Notes Pod Video

Hosts and presenters use a Notes pod to take meeting notes that all attendees can see. It remains visible in a Notes pod throughout the meeting or until a presenter edits the note or displays a different note.

Add a note to a Notes pod As a host or presenter, click anywhere inside the Notes pod. Type the text that you want to appear in the Notes pod.

Rename a Notes pod If you are a host, you can rename a Notes pod after creating it, by double-clicking the note name in the pod and enter a new one.

Export notes to a text file or email Hosts can export the contents of a Notes pod. Click the pod menu icon in the upper-right corner. Select Export Note, and then select either Save As RTF (to create a text file) or email Note.

Attendees Pod

Adobe Connect Attendees Pod Video

In the Attendees pod, everyone can quickly see who is logged in to a meeting. Hosts and presenters can monitor attendee names and roles (host, presenter, or participant).

Change an attendee‘s role In the Attendees pod, select one or more attendees. (Shift-click to select multiple.) Do either of the following:. Drag the attendees to different roles. From the pop-up menu, select Make Host, Presenter, or Participant.
The Participant Menu

Automatically promote participants to presenters If all participants in a meeting are presenters, do the following: Choose Meeting > Manage Access & Entry > Auto-Promote Participants to Presenters. The Manage Access & Entry Menu

Video Pod

Adobe Connect Video Pod Video

The Video pod allows you to utilize your webcam for your meeting. This would be a good tool to use when displaying objects or showing someone an item that is present in your area but not in others‘. Note that if you wanted to play a prerecorded video, you would use the Share Pod instead.

Share your video Click the Start My Webcam button in the main menu bar or Video pod. In the Video pod, a preview image appears so you can adjust camera position. If you want to use a different connected camera, select it from the Video pod menu.
Start My Webcam Prompt

Chat Pod

Adobe Connect Chat and Q&A Pods Video

The Chat Pod can be used to communicate with anyone who is in the meeting room. The attendees can ask questions without enabling their microphone each time.

Send a chat message Click the text box in the Chat pod. Type your message. Click the chat bubble icon to the right of the text box or press Enter/Return to send your chat.
Where to enter a chat message

Clear messages from a Chat pod When an empty Chat pod is required in a meeting, a host can clear all messages for all attendees. In the upper-right corner of the Chat pod, click the menu icon. Select Clear Chat.
The menu with "Clear Chat" option highlighted

Email the contents of a Chat pod Hosts and presenters can email a chat history for future reference. In the upper-right corner of the Chat pod, click the menu icon, and select Email Chat History.

Location of the "Email Chat History" option

Files Pod

Adobe Connect File Share Pod Video

Hosts and presenters can upload files to share with meeting attendees either from their computers or from the Content library. Meeting participants cannot upload files; however, the host can change a participant‘s status to allow them to upload files. Participants who want to upload files should ask the host to change their attendee role or to grant enhanced rights for the File Share pod.

Upload Files (applies to Host and Presenter) Click the Upload File button Select from a file that has already been uploaded or click the Browse My Computer button to upload a new file. Click Ok to add the file to the File Share Pod.
File Share pod with "Upload File" highlighted

Download Files (applies to Host, Presenter, and Participant) Select the document that you would like to download to your computer. Click the Download Files button.
File Share Pod with Download Files higlighted

Web Links Pod

Adobe Connect Web Links Pod

During meetings, hosts or presenters may want participants to view websites. You can use the Web Links pod to force attendees‘ browsers to open a designated URL. In the upper-right corner of the web links pod, click the menu icon . Select Add Link.
Web Links POd with "Add Link..." highlighted
Type the URL path, and if desired a URL name. Click OK.

The "Add Link" popup.
Once the web link pod is available in your layout, you can force each of the attendees to view a website by selecting a url in the Web Links pod, or enter a URL in the Browse To box and click the Browse To button. The Web Links pod, with "Browse To" highlighted

Students will be taken away from the Adobe Connect meeting room and it may be difficult to keep students focused on the meeting.

Poll Pod

Adobe Connect Poll Pod Video

Polls are a great tool for testing knowledge or capturing the opinions of the participants quickly. Hosts and presenters can use the Poll pod to create questions for participants, and immediately view the results. Only hosts and presenters control poll management and how polls appear to meeting participants, and all attendees can cast votes. Polls are also useful for instant feedback on what is being presented. Polls can also be used at the end of a meeting as a reflection or evaluation tool.

Create a Poll In the upper left of the pod, choose Multiple Choice, Multiple Answers, or Short Answer.

Multiple Choice: Each participant can only select one response Multiple Answers: Each participant can select all that apply Short Answer: Each participant can type in their own response The Poll pod, with the "Question Type" box highlighted

Enter a question into the Poll pod. Enter one or more answers if your choice is Multiple Choice or Multiple Answers. If your choice is Short Answer, you will not be entering any answers. Click Open in the upper right corner.
The Poll Pod, with the "Open" button highlighted

Edit a Poll Note: If you edit an open poll, current results are lost. Click Edit in the upper-right corner of the Poll pod.
The Poll Pod, with an active poll and the "Edit" button highlighted
Edit the text. Click Open to reopen the Poll.

Clear Poll Answers In the upper-right corner of the Poll pod, click the menu icon. Select Clear All Answers.

The Poll Pod, with "Clear All Answers" highlighted

Q&A Pod

Adobe Connect Chat and Q&A Pods Video

You can use a Q&A pod to answer questions posed by attendees. When a presenter answers a question, the question and answer appear as pairs in the Q&A pod. Here are some examples in which the Q&A pod is helpful: During a large meeting, questions are added to a queue on the Q&A pod while the speaker presents. After completing the presentation, the speaker reviews the messages and begins answering the questions. A meeting moderator answers logistical questions but forwards technical inquiries to an engineer, who is presenting. A meeting moderator returns certain replies to the sender only. Replies that are relevant to all attendees are sent to everyone in the meeting.

Adobe Connect Views And Questions

Presenter View

What a Q&A Pod looks like from a Presenter's POV
Participant View

What a Q&A Pod looks like from a Participant POV

Answer questions using the Q&A pod

  1. Select an incoming question from the list.
  2. Type your answer in the text box at the bottom of the pod.
  3. Click one of the following buttons in the lower-right corner of the Q&A pod:
    • Send privately: Sends the answer only to the attendee who sent the question.
    • Send to all: Sends the answer to all meeting attendees. An image of the Q&A pod, with the area for answering questions higlighted

Assign a question to a specific presenter You can assign questions to presenters with specific expertise, including yourself, preventing others from answering.

  1. In the Presenter View of the Q&A pod, select the question from the Incoming Messages list.
  2. Select a presenter name from the Assign To pop-up menu. The Q&A pod, with the "Assign To" menu open

Clear all questions To remove all content from the Presenter and Participant views, do the following:

  1. In the upper-right corner of the Q&A pod, click the menu icon.
  2. Select Clear All Questions.
    The Q&A Pod with the menu open and "Clear All Questions" highlighted

Export Q&A contents to a text file or email

  1. In the upper-right corner of the Q&A pod, click the menu icon.
  2. Choose Export Q&A Logs, and then select either Save As RTF or E-mail Q&A. The Q&A Pod with the menu open and "Email Q&A" selected
Adobe Connect Audio

Enabling Your Microphone

  1. Click the microphone icon in the top menu of the Adobe Connect window.An unenabled microphone icon
  2. The microphone icon will become green, which indicates that your microphone is on.An enabled Microphone icon
  3. If you are having trouble with your microphone, you can run the Audio Setup Wizard to make sure everything is running properly.

Audio Setup Wizard Quickly optimize audio settings with the Audio Setup wizard

Adobe Connect: Audio Setup Wizard Video

  1. Select Meeting
  2. Select Audio Setup wizard.
  3. Follow the onscreen instructions to optimize audio quality. If a dialog box appears requesting access to your camera and microphone, click Allow.
    The Meeting menu expanded, with "Audio Setup Wizard" highlighted

Enable microphone for participants using computers By default, only hosts and presenters can use their microphones for audio. However, hosts can enable participants to broadcast by doing any of the following:

  1. Select Audio
  2. Select Microphone Rights For Participants. You will know that it is enabled because there will be a check mark next to this menu item.
    The microphone menu expanded with "Microphone Rights for Participants" highlighted
  3. The participants will now be able to see the microphone icon in the top menu of their Adobe Connect window.
  4. Participants will need to click on the microphone icon and make sure it is green, which indicates that the microphone is on.
  5. If the participant is having trouble with their microphone, they can run the Audio Setup Wizard.

Single Speaker Mode Single Speaker mode allows only one speaker to use the microphone at a time, which will eliminate overlapping conversations.

  1. Select Audio
  2. Select Enable Single Speaker Mode.
    The Audio Menu expanded with "Enable Single Speaker Mode" highlighted
  3. An asterisk appears next to the microphone button in the main menu bar. The microphone icon, with a star next to it When one speaker clicks the microphone button to turn on their microphone, the button is disabled for other users until the current speaker clicks the microphone button again to turn their microphone off.
Adobe Connect Recording

Recording a meeting saves time, allows you to reach a larger audience, and ensures nobody misses important information. Please note that if the recording contains student information, you will not be able to share this recording with other course sections or reuse for future terms.

Recording and Sharing in Adobe Connect Video

Start recording a meeting

  1. Select Meeting
  2. Select Record Meeting.The Meeting menu with "Record Meeting..." highlighted
  3. In the Record Meeting dialog box, enter a name and summary for the meeting recording.The Record Meeting popup
  4. A recording icon (red circle) appears in the menu bar to indicate that the meeting is being recorded.

A red icon which appears on the top menu when recording is active

Pause a recording You can pause an ongoing recording. Anything you do in the live meeting during the time you pause the recording is not recorded.

  1. Select Meeting
  2. Select Pause Recording

The Meeting menu, with "Pause Recording" highlighted

Stop a recording

  1. Select Meeting
  2. Select Stop Recording

The Meeting menu, expanded with "Stop recording" highlighted

Accessing Meeting Recordings
View a list of recorded meetings If you are an administrator or have Manage permissions for a meeting folder, you can view the recordings that have been created from a meeting room.

  1. Select the Meetings tab at the top of the Adobe Connect window.
  2. Select Manage Meeting Information. A new browser window will open up.the Meeting menu with "Manafe Meeting Information" highlighted
  3. Select Meetings in the new window.
    The menu on the Adobe Connect page includes "Home", "Content", "Meetings", "Event Management", "Reports", "Administration", and "My Profile"
  4. Click the meeting name in the list. The Meeting List page will have a listing of all your meeting recordings
  5. In the Meeting Information page, click the Recordings link on the navigation bar. The Meeting Information page has the following menu options: "Edit Information", "Edit Participants", "Invitations", "Upload Content", "Recordings", "Reports"

Finding the Link to View Recordings

  1. Once you are viewing the list of recordings, Click on the Title of the recording. The meeting lising page, with a meeting highlighted
  2. The link is labeled URL for Viewing. Make sure the recording is Public so the students can view the recording. The location of the "URL for Viewing" link

Make a Recording Public

  1. Select a recording using the checkbox to the left of the title.
  2. Click the Access Type button.
    The buttons on the top of the page are "Delete", "Move to Folder", and "Access Type"
  3. Select the Public option. The options are "Private" or "Public" and allow you to set an option passcode
  4. Click Save
  5. You will now be able to share the View Link with students from your course. Keep in mind that if the recording includes student information, you can only share the recording with that course section.
Adobe Connect Closing a Meeting

End a meeting Ending a meeting will close the meeting for you (as the host) and for all of the students. This will also mean that the students will not be able to access your meeting room unless you are there

  1. Select Meeting
  2. Select End Meeting.
  3. Revise the message to participants if you want, and click OK to end the meeting.

Exit Meeting Exiting a meeting will close the meeting room for only you. The students will remain in the meeting room until they Exit Adobe Connect as well.

  1. Select Meeting
  2. Select Exit Adobe Connect.

The meeting menu expanded with "End Meeting" and "Exit Adobe Connect" highlighted

Adobe Connect Meeting and Audio Settings Video
Adobe Connect Meeting and Audio Settings Video

Additional Resources

JHU’s Adobe Connect Homepage

Help Desk for Adobe Connect

Adobe Connect Videos

Adobe Connect Meeting Overview Video
Layouts in Adobe Connect Video
Adobe Connect Share Pod Video
Adobe Connect Chat and Q&A Pods Video
Adobe Connect Poll Pod Video
Adobe Connect Video Pod Video
Recording and Sharing in Adobe Connect Video
Adobe Connect Working with Pods Video
Adobe Connect Attendees Pod Video
Adobe Connect Notes Pod Video
Adobe Connect File Share Pod Video
Adobe Connect Web Links Pod
Creating A Room in Adobe Connect Video
Adobe Connect Meeting and Audio Settings Video