Transfer and Readiness Overview

See details on our transfer and readiness process including a link to the timeline and an explanation of the process.

Each term, the AAP Transfer Process moves fully online courses taught in the past to new Canvas course shells for the upcoming term. This manual process begins approximately 60 days prior to the start of the term.

As a reminder, Ereserves are not automatically uploaded into new course shells from term to term. AAP instructors are asked to submit a syllabus or a reading list with assignment dates, or a simple request to repost to reserves@jhu.edu

Transfer Process for Fully-Online, Hybrid, and On-Site Courses

Each term, the AAP Transfer Process manually copies and moves fully online courses taught in the past to new shells for the upcoming term. This process does not apply to courses with a New Development or Revision Contract. The transfer process improves the stability and function of AAP Canvas courses.
In order to assist us with identifying the correct content to transfer to the new shells, we are asking all faculty members to complete the Transfer Request Form. An email will be sent out that includes the form. If you have questions regarding this form, please contact AAPcoursemanagement
@jhu.edu. Hybrid and on-site courses must request a transfer for past courses to be moved into new shells.
After the course is copied over to the new semester shell, (exact dates will vary) and has a quick quality review, we will notify each instructor by email. In that email, we include an individualized checklist that they will need to use to prepare their courses prior to the first day of classes.

For faculty members teaching multiple sections of the same course:

The Section Transfer process is when we transfer courses to the additional section course shells. This will provide time for the faculty member to update the primary section shell (usually the .81) and minimize the amount of repetitive manual labor on the faculty member’s part.
Note: In past terms, a few AAP instructors have waited until the day before the term started, and they were unable to successfully move the content due to errors. For the semester to start on time for students, we need to ensure the course can be transferred prior to the start date.

Course Readiness Rubric

When we review courses to ensure their readiness before the term start, we check for specific requirements and then generate feedback which we send to the instructor. For details on what we are assessing, you can review the document listed below for the LMS relevant to your course:

Canvas Course Readiness Rubric

Transfer and Readiness Timeline

We look forward to a smooth start of the term! Once you read through the transfer process information, if you have questions, please reach out here.